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Procedure for Consideration of Resolutions and Motions at the Annual Business Meeting

The next AAA Annual Business Meeting will be held virtually on Friday, November 15, 2024, from 3 – 5 p.m. ET via Zoom Webinar. The link to attend will be sent to attendees who have registered, approximately one hour prior to the start of the Business Meeting.

The Business Meeting provides an opportunity for AAA members to present resolutions or make motions for consideration and potential adoption by the Association. Resolutions are written statements of position or action, typically dealing with matters of substance and/or complexity. Resolutions should follow the format as described in the newly revised Roberts Rules of Order.

AAA by-laws require that a quorum of 250 members in good standing be present to transact official business at the Meeting. The by-laws also require that resolutions be received 30 days in advance of the meeting to be placed on the Annual Business Meeting Agenda for consideration by the membership. This year, resolutions must arrive in the AAA offices, addressed to AAA Secretary Gabriela Vargas-Cetina, no later than 5:00 p.m.(ET) October 20, 2024.

Resolutions properly submitted in advance of the Business Meeting will be placed on the agenda for consideration. If adopted at the Business Meeting, such resolutions are automatically placed on the next electronic ballot for a vote by the entire AAA membership. If there is no quorum at the Annual Business Meeting, members present may suspend the rules by a 2/3 majority vote. If the rules are suspended, members present may convene as an informal gathering, motions adopted are considered a recommendation to the Executive Board.

Resolutions submitted for consideration at the Annual Business Meeting should be accompanied by:

  1. Name, mailing address, phone number and email address of each person submitting the resolution.
  2. Necessary background information or description of the action being proposed.
  3. An estimate of the cost to the Association were the resolution to be enacted.

Resolutions should be addressed to AAA Secretary Gabriela Vargas-Cetina. Please mark all such submissions “Attention Michael Mastropasqua, Executive Assistant” and send them via mail to AAA 2300 Clarendon Blvd. Suite 210, Arlington VA, 22201-3357, or email to Michael Mastropasqua.

We want to express our concern for our members and colleagues in the potentially affected areas as we monitor Hurricane Milton. As we approach our Annual Meeting scheduled for November 20-23, we will keep you updated on any developments and how they may impact our plans in Tampa. In the meantime, we hope everyone stays safe and takes the necessary precautions.

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